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Adding a Data Table to a Chart A data table is a mini-worksheet that appears below a chart. In it, Excel shows the values for each data point in the table. One advantage of a data table is that you can show the numbers that would normally be shown with data labels without adding any elements to the plot area. There are two built-in options in the Data Table drop-down on the Layout ribbon: you can show the data table with legend keys or without legend keys. The data table takes up a fair amount of space at the bottom of the chart.
14, for example, you might want to create a pie chart that includes the category labels in column B and the totals in column F. To select data for creating a chart, you follow these steps: 1. Click in cell B1 and drag to cell B4 in order to select the range of category labels. 2. While holding down the Ctrl key, click in cell F1 and drag down to cell F4 in order to add F1:F4 to the selection. 3. If you have additional series to plot, repeat step 2 for each additional series. 14 Selecting noncontiguous data requires a bit of dexterity, as you attempt to drag while holding down the Ctrl key.
The chosen theme also changes the fonts used in the presentation, the slide background, and so on. ■ If you want the theme to have an impact on the fonts in your workbook, you should use the Cell Styles drop-down in the Home ribbon to format your cells. ■ The Effects drop-down on the Page Layout ribbon contains a lot of subtle information encoded in the thumbnails. See “Choosing Effects for a Custom Theme from an Existing Theme” for details. Creating Your Own Theme You might want to develop a special theme.